Job Description

Job Requisition ID: 48813

Position Title: Administrative Assistant II-Office of the Director

Working Title: Executive Assistant 
Closing Date: 09/02/2025
​Agency:  Illinois State Police
Class Title:  ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option:  None 
Bilingual Option:  None
Salary: Anticipated Starting Salary Range $7,000-$9,000 Monthly
Job Type: Salaried
Category:  Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  None
Merit Comp Code:  Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

• THIS IS A NON-UNION POSITION-MERIT COMP
• A RESUME IS REQUIRED FOR THIS JOB POSTING
• Please attach a  DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home.  No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As the Executive Assistant to the Director, First Deputy Director, and the Director's Chief of Staff for the Office of the Director, Acts as Liaison with other Illinois State Police (ISP) Divisions on administrative processes and prepares documents: assists sworn and code employees with relative policies and fiscal matters. Directs and conducts a variety of studies and investigations of problems affecting agency operations; advises supervisor on personnel and budgetary problems, including vendor payments and overtime allocations and other administrative matters. Maintains, tracks and audits inventory for the Office of the Director. Prepares and submits invoices, travel vouchers and pertinent reports. Assists in finalizing budget activities of expenditures to ensure availability of funds. Serves as the backup Travel Coordinator for the Office of the Director. Oversees and manages Fleet, Telecom and IT projects for the Office of the Director.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Serves as Executive Assistant to the Director, First Deputy Director and the Director's Chief of Staff for the Illinois State Police.
• Prepares budgetary and timekeeping documents for the Office.
• Conducting and/or coordinating of special projects or events, both self-initiated and at the request of the Director, First Deputy Director and Chief of Staff.
• Attends meeting with and on behalf of the Director, First Deputy Director, and Chief of Staff to stay informed of current programs, policies, and events involving the Office, Office of the Director and the Illinois State Police.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires two years of professional experience in a public or private organization.

Preferred Qualifications

• Prefers (2) two years experiences of Professional experience and skills in interpersonal relationships.
• Prefers (2) two years’ experience working with software for project tracking and monitoring.
• Prefers (2) two years’ experience working with executive level of management.
• Prefers (2) two years’ experience with software such as Microsoft Office, Word, Excel, Access, Outlook and PowerPoint.
• Prefers (2) years’ experience creating Excel spreadsheets and PowerPoint presentations using advanced functionality and techniques.
• Prefers two (2) years’ experience independently preparing professional correspondence.
• Prefers two (2) years’ experience performing research and presenting the results effectively in written and oral form.
• Prefers two (2) years’ experience planning meetings or events.

Conditions of Employment

• Successfully pass a background check.
• Successfully pass a drug test.
• Monitor a department issued cell phone after-hours.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

  Work Hours: Monday-Friday 8:30am-5:00pm 
Work Location:  801 S 7th St Springfield, IL 62703-2487 
Agency Contact:  [email protected]
Posting Group: Leadership & Management

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

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