Job Description

Administrative Specialist (HEOa)

POSITION DETAILS

City College invites applications for Administrative Specialist ??? Facilities Management. This position will report to the Director of Operations Support in Facilities Management and will assist in all aspects of Facilities Management data processes.

?? Assist the Director of Operations support in maintaining financial accounts for income and spending; administers the allocation of funds

?? Record and analyze spending, income trends and usage to recommend improvements

?? Monitor, track, and report the key performance indicators of Facilities Management

?? Support the Director of Operations Support to maintains databases related to facilities operational support including facilities inventory, facility condition assessment, building systems life cycle costs, scheduled and planned maintenance, and campus AutoCAD files using university FM system Archibus.

?? In collaboration with the Director of Operations Support assist in developing best practices to maintain data integrity.

?? Review and update data reports (monthly, annually, etc.) for multiple departments including Building and Grounds, Engineering, Asset Management, Environmental Health and Safety, and Campus Planning.

?? Provide reliable and accurate statistics about Facilities Management in an easily accessible and readable format for both internal and external consumption.

?? Respond to assigned ad hoc data and report requests from college constituencies.

?? Review the financial condition of operating centers to ensure efficient use of resources

?? Prepare trainings and assist users in the generation of ADHOC reports.

?? Ability to assist in multiple projects to successful completion.

?? Optimize and troubleshoot reports and dashboards for performance, quality, and data integrity

?? Integrate visualizations and reports into Facilities Management website for consumption.

?? Complete and submit reports mandated by statute, government regulations, or requirements of accreditation.

QUALIFICATIONS

Bachelor's Degree and four years' related experience required.

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
• Works with appropriate offices related to personnel recruitment, expediting search activities
• Research coordinates and organizes materials for key events such as promotion and tenure reviews.
• Supervises and trains support staff and student workers.
• Manages budget and coordinates purchasing, accounting, and payroll.
• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

Salary Range: $70,238 - $99,532

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYFirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows:

• Go to and click on "Employment"
• Click "Search job listings"
• Click on "More options to search for CUNY jobs"
• Search for Job Opening ID number: 28997
• Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

October 27, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

City College of New York

About City College of New York (CUNY)

With over 3,000 employees, our institution brings together some of the best talent in the City of New York and in the world as the flagship campus of the City University of New York. Our campus is accessible by most major train lines including Metro North, and is conveniently located in the heart of one of the greatest communities in New York City. Our dedicated faculty and staff are the heart and strength of our institution, and we strive to do our best to make their experience enjoyable and enriching.

Job Tags

Similar Jobs