Director, Programs & Services Job at University of Florida, Gainesville, FL

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  • University of Florida
  • Gainesville, FL

Job Description

Classification Title:

DIR, Facilities Operations

Classification Minimum Requirements:

Master's degree in an appropriate area and six years of relevant experience; or a bachelor's degree in an appropriate area and eight years of relevant experience.

Job Description:

Facility Operations and Programs for JWRU and Newell Hall

  • Lead the strategic direction, coordination, and daily oversight of facility operations, maintenance, and union programming for the Reitz Union and Newell Hall
  • Supervise and evaluate staff across operations, custodial, maintenance, and program areas; establish clear priorities, performance standards, and development goals
  • Ensure effective and efficient custodial and maintenance services, including staffing, work order management, quality control, and regulatory compliance
  • Maintain a current and comprehensive facilities operations manual; develop and enforce policies and procedures in line with safety and operational standards
  • Oversee the inventory, procurement, and lifecycle management of building equipment, furnishings, and materials
  • Develop and maintain a master maintenance schedule, incorporating routine, preventive, and contracted work
  • Oversee coordination between operations functions such as housekeeping, maintenance, event services, production, AV support, and after-hours staffing
  • Provide leadership in planning, coordinating, and evaluating co-curricular union programming in partnership with university departments and academic units
  • Ensure compliance with OSHA, ADA, and university safety regulations

Administrative Leadership and Strategic Support

  • Advise the Senior Director on short- and long-term facility operations, maintenance, and programmatic priorities; stay current on building codes, emerging technologies, and best practices in facilities management
  • Lead the development and oversight of budgets for assigned areas, including cost tracking, financial forecasting, and billing systems for internal services such as utility chargebacks and special maintenance requests
  • Participate in strategic planning and resource allocation efforts; contribute to long-term planning to support evolving facility, programming, and staffing needs
  • Design and implement facility and service needs assessments; analyze data and stakeholder input to inform operational improvements and program development
  • Lead departmental sustainability initiatives, collaborating with unit managers, Student Government, student employees, and campus stakeholders to set and achieve sustainability goals in all areas of operations
  • Contributes to the division and university through active participation on committees and division-wide initiatives
  • Develop reports, handle special projects, tasks, and other duties as assigned

Capital Projects, Renovations, and Facility Enhancements  

  • Oversee planning and execution of renovation and construction projects; review architectural plans, drawings, and specifications for compliance and quality
  • Serve as project liaison for external vendors, contractors, and campus stakeholders throughout planning and implementation phases
  • Monitor construction work to ensure adherence to university standards, building codes, and project timelines
  • Develop and manage project budgets in collaboration with university partners; ensure fiscal responsibility and alignment with departmental goals
  • Lead internal stakeholder engagement processes to gather feedback, assess space needs, and incorporate student and staff input into project planning

Emergency Preparedness, Safety, and Security Management

  • Develop and implement comprehensive safety procedures, including emergency response plans, evacuation protocols, and COOP (Continuity of Operations Plan)
  • Serve as primary liaison with UF Environmental Health and Safety, the University Police Department, and Fire Safety for safety-related matters
  • Lead the building’s emergency and crisis response team; plan and execute regular drills and training sessions for staff and building occupants
  • Coordinate the building’s emergency shelter operations, including staff training and procedural compliance
  • Maintain the building key control system, including policies for key issuance and return, and security protocols
  • Facilitate communication and engagement with building tenants, student organizations, and administrative units regarding safety and operational updates

Building Automation Systems (BAS)

  • Maintain a working knowledge of the Building Automation System (BAS); monitor performance, adjust settings for comfort and efficiency, and produce regular system reports
  • Ensure proper staff training in BAS and documentation for troubleshooting and system usage
  • Collaborate with UF Housing, Student Life IT, and other partners to ensure reliable, innovative, and user-centered technology and web platforms
  • Provide strategic direction for the department’s use of technology to support services, operations, and communication

Expected Salary:

$109,000 - $112,000; Commensurate with experience

Required Qualifications:

Master's degree in an appropriate area and six years of relevant experience; or a bachelor's degree in an appropriate area and eight years of relevant experience.

Preferred:

  • Experience in college union operations including but not limited to event services, building maintenance, housekeeping functions, and other relevant support services
  • Understanding of strategies, trends, and/or technologies related to building cleaning, maintenance, disposal of hazardous chemicals
  • Skilled in effectively utilizing computer technology and appropriate software applications for various operations functions including but not limited to building maintenance work orders, key control systems, and databases
  • Experience in building maintenance and upkeep
  • Knowledge of operations of building mechanical systems, including Building Automation Systems
  • Working knowledge of renovation and construction project management and building safety and security functions
  • Ability to assist in budget development and monitoring 
  • Proficiency with computers and basic software applications
  • Communication skills (verbal and written)
  • Customer service skills
  • Interpersonal skills
  • Function effectively in a fast-paced environment with frequent interruptions
  • Handle multiple projects or tasks simultaneously
  • Understand, interpret, and apply rules, regulations, policies, and procedures

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and professional references.

Criminal background check is required.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Job Tags

Full time, Temporary work, For contractors,

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