Job Description
Our client, a global investment firm based in Midtown East, is looking for an Executive Assistant, to support the Head of Business Development and light assistance to 3-4 team members. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed Executives, they will also be required to assist the General Administrative team and Manager from time to time, on an as needed basis. This is a fantastic opportunity to join a dynamic, high-growth organization.
RESPONSIBILITIES: - Manage heavy calendar scheduling: plan complex meetings and virtual calls
- Coordinate all logistics for domestic and international travel
- Preparation and tracking of detailed expense reports
- Liaising between senior management and visitors to ensure deliverables are met
- Creating and amending documents and reports (Word, Excel and PowerPoint)
- Printing and fulfillment of marketing decks and related materials for business development team
- Exceptional interpersonal and communications skills; ability to interact with talent at all levels
- Assisting in the back up of the general administrative functions
- Other duties as assigned
REQUIREMENTS: - At least 4 years administrative experience, specifically supporting Partner level or equivalent required
- Enthusiastic, motivated and friendly personality
- Strong organizational skills and excellent attention to detail
- Good verbal and written communication skills
- Ability to organize international travel and processing of related Visa/Consulate logistics
- Ability to work independently, multitask, prioritize, and respond timely; adapt to changing priorities and requirements.
- Maintain confidentiality and discretion at all times
- Advanced Microsoft Office skills (Outlook, Word, Excel and PowerPoint)
- Proactive self-starter and problem solver with strong sense of urgency, ownership and follow through. Event planning experience is a plus
- Event planning experience is a plus
- Role may require some work outside of regular business hours for time sensitive tasks
SALARY: $90-$100K (DOE) + excellent benefits (including a 100% covered option for employees) + bonus opportunity + 401K + perks
HOURS: 8:30am-5:30pm + flexibility.
This role is in the office 5x a week for the first 30 days, and will flex to 4x a week after the first 30 days. #IND1
Job Tags
Remote job, Flexible hours,