Internal Purchasing & Document Control Specialist Job at THE APPLIED COMPANIES, Reno, NV

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  • THE APPLIED COMPANIES
  • Reno, NV

Job Description

Our client is looking for a Purchaser and Document Controller who is bilingual in Chinese and English to join their team. As an Internal Purchasing & Document Control Specialist, you will be responsible for working with the manufacturing and QA department in a team environment to produce and track documentation.

Responsibilities:

  • Create, update, and maintain purchase orders (PO) in the ERP system
  • Ensure accuracy and completeness of procurement records and assist in coordinating with purchasing and finance teams
  • Archive and manage documentation related to ERP and procurement processes for traceability and audit readiness.
  • Assist the production team with administrative tasks, including tracking production records, scanning, filing, and data entry
  • Organize and update production-related forms, logs, and reports
  • Support interdepartmental coordination to ensure smooth workflow and document control across functions
  • Maintain organized and accessible filing systems (both physical and digital)
  • Assist with the organization, distribution, and archiving of quality management system (QMS) documents, such as SOPs, controlled forms, and training records
  • Support document version control and help ensure compliance with ISO 13485 and QMS requirements
  • Prepare or gather required documentation during internal or external audits
  • Support various quality or production-related projects as assigned by management
  • Maintain flexibility in task assignments to support shifting business needs between operations, quality management, and other departments

Requirements:

  • High school diploma or above; vocational training or associate degree preferred
  • Proficiency in Microsoft Office 365 (Word, Excel, Outlook, SharePoint, etc.)
  • Strong attention to detail, with good organizational and time management skills
  • Ability to manage documentation systematically and work with minimal supervision
  • Strong sense of responsibility and willingness to support different departments as needed
  • Previous experience in manufacturing or quality-related administrative roles is a plus
  • Business-level proficiency in written & spoken Mandarin Chinese and English 

Job Tags

Shift work,

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