Job Description

Medical Office Administrative Assistant Location Hybrid work in Doylestown, PA :

Seeking a dependable, personable, and organized Administrative Assistant/Receptionist to join an outpatient psychiatry practice. This hybrid role combines in-office responsibilities with the flexibility to work remotely on select tasks. As the first point of contact for patients, this position plays a key role in creating a supportive, efficient, and welcoming environment. The role also includes involvement in marketing efforts and outreach to other healthcare providers and practices.

Key Responsibilities

· Greet patients warmly and professionally upon arrival (in-office or remotely)

· Answer phone calls, respond to voicemails, and route messages appropriately

· Schedule, reschedule, and confirm appointments using electronic scheduling software

· Collect and verify patient information and intake forms

· Process payments and provide receipts as needed

· Maintain a clean, welcoming front office area

· Handle correspondence and maintain patient confidentiality (HIPAA compliance)

· Communicate with clinicians regarding patient needs or schedule changes

· Assist with basic office tasks such as scanning, faxing, drafting letters and email/mail communication

· Support marketing efforts - create and mail flyers

· Engage in provider outreach - send emails, make calls, and coordinate networking efforts with local clinics and professionals

· Perform certain administrative tasks remotely, such as appointment confirmations, patient follow-ups, or marketing support

Qualifications

· Previous experience in a medical office, preferably behavioral health or psychiatry

· Strong interpersonal and communication skills

· Comfortable with both in-person and virtual communication

· Basic familiarity with word processing and electronic medical record systems (EMR)

· Proficient in Technology

· Highly reliable, organized, and capable of working independently

· Ability to manage confidential information in compliance with HIPAA

· High school diploma or equivalent required; associate degree or medical admin certification preferred

Additional Details

· This is a W-2 employee position with regular payroll tax withholding

· Hybrid work schedule: a mix of in-office (especially front desk/patient-facing tasks) and remote work (for back-end/admin/marketing tasks)

· Training and ongoing support will be provided

· Potential for growth in hours or responsibilities over time; flexible hours an option.

To Apply

Please email your resume and a brief cover letter to [email protected]. Applications without a cover letter may not be considered.

Job Type: Part-time

Pay: $18.00 - $24.00 per hour

Expected hours: 20 - 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Medical Specialty:

• Psychiatry

Schedule:

• 4 hour shift
• Choose your own hours
• Monday to Friday

Location:

• Doylestown, PA 18902 (Required)

Ability to Commute:

• Doylestown, PA 18902 (Required)

Ability to Relocate:

• Doylestown, PA 18902: Relocate before starting work (Required)

Work Location: Hybrid remote in Doylestown, PA 18902

Job Tags

Hourly pay, Full time, Part time, Local area, Remote job, Relocation, Flexible hours, Shift work, Monday to Friday,

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