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Full Time
Monday - Friday, 8:00 AM - 5:00 PM, No Evenings or Weekends
$19 - $21 Hourly
Medical, Dental, Vision, Life Insurance, AD&D Insurance, STD / LTD
401K / Matching
Paid Time Off
Employee Discount
Maintain, scan, and file invoices / credits / statements / bills, etc.
Reconcile invoices and credits with monthly vendor statements
Pay monthly vendors / bills
Maintain relationships with vendors, including resolving any discrepancies, disputes, or payment issues.
Maintain QuickBooks Online (QBO), including but not limited to, verifying and categorizing credit card and bank feed transactions, creating rules, identifying and resolving discrepancies, ensuring accurate financial records
Track and report shop supplies / expenses
Create and maintain Google Sheets using formulas, conditional formatting, macros, ect.
Create and maintain Google Docs, Forms, and Slides
Create Google Calendar reminders for Management
Research new vendors and report to Management
Renegotiate discounts / pricing - For example Spectrum, Sirius XM
Audits - detailed review of QBO, vendors, accounts, employee travel / training receipt
Analyze data and generate reports or insights as needed
Assist with Shuttles as needed
Order supplies as needed
Answer the phone as needed
Assist with special projects as needed
Other duties as requested by Management
Must have Associate degree or equivalent
Bachelor degree in Business Administration is preferred
Must have 3+ years of Office Admin experience
Must have strong knowledge of QuickBooks, QuickBooks Online is a plus
Must have strong knowledge of Google suite including Sheets, Docs, Forms, Slides, and Calendar
Must be able to learn proprietary software - TekMetric, WickedFile, WorldPac Speed Dial, etc.
Prior experience in the automotive repair business or related industry is preferred
Must possess a valid driver’s license and be insurable through FCH’s provider
Must be able to lift and / or move up to 25 pounds
Skills
Must be self-motivated, organized, and flexible
Attention to detail is a must
Ability to work independently
Positive team player with proactive attitude
Must be experienced in handling a wide range of administrative support related tasks
Must be able to multitask and prioritize effectively while maintaining composure
Must be able to manage your time effectively to meet deadlines and prioritize tasks
Willingness to adapt to changing circumstances, tasks, or work environments
Ability to remain calm and composed under pressure or in challenging situations
Ability to identify issues and implement solutions independently
Must possess excellent verbal and written communication skills
Ability to work collaboratively with others in a team setting
Ability to build rapport and effectively interact with colleagues and clients at all levels
Must be able to demonstrate a high level of professionalism in conduct and appearance
Must understand the importance of confidentiality, especially regarding sensitive company information
Must possess excellent customer service and communication skills
Must be proficient in typing with a high degree of accuracy and speed
Must possess basic math skills
Experience working with multi-function printers and scanners is preferred
First Class HALT - Why Work Here?
First Class HALT is the premier independent Honda, Acura, Lexus and Toyota repair facility with locations in the Upstate. We are looking to add an Office Admin Assistant to our First Class HALT family. We have built a culture that challenges the automotive status quo, rewards excellence and provides a comfortable life for its team members. We are always innovating, making improvements and setting the bar higher for ourselves. We do not believe in a commission based pay structure, weekend work schedule or presenting dishonest recommendations. We do believe in a team first environment, great work life balance, and promoting both professional and personal growth.
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