Job Description

At Herlihy, we count on our secretaries for efficient business operations, and we currently need a new person to take on the challenge. We're seeking an exceptionally detail-oriented and personable secretary for a full-time work in our fast-paced office. The best fit will bring resourcefulness, organization, and superb communication skills to the desk. He/she should have proven experience working in an office, supporting coworkers and clients with varied administrative tasks. With a knack for keeping cool under pressure and juggling complex schedules and projects, our secretary will be relied on to help us grow our business.

Objectives of this Role

• Optimize business operations, overseeing office supplies, equipment, and processes
• Ensure successful workflows, schedules, communications, and office setting on a daily basis
• Manage external vendors and resources, nurturing relationships and ensuring best practices are upheld
• Perform a variety of clerical duties as the face of the office, responding to calls, email requests, and questions
• Distinguish issues requiring immediate attention from routine, and communicate to operational leadership any changes from standard operation

Daily and Monthly Responsibilities

• Open the office daily, greet visitors, answer/direct phone calls, manage email, mail, and shipments, copying, and fax correspondence
• Type letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material from dictation, rough drafts, and plain or corrected copy; review materials for accuracy and format; initiate Non-Disclosure Agreements (NDAs)
• Assist staff with coordination of schedules, appointments, daily operational tasks, and travel arrangements
• Establish and maintain record-keeping system for files, contacts, and employee directory
• Oversee and order office equipment/supplies, and initiate requisitions to replenish
• May assist, provide guidance, and/or train less-senior staff with completing onboarding-related duties

Skills and Qualifications

• Proven secretarial experience
• Exceptional written and verbal communication skills
• Ability to multitask and manage time wisely
• Working knowledge of Microsoft Office
• High school diploma or equivalent

Preferred Qualifications

• Previous success in administrative role
• Comfortable handling budgets and expenses
• Experience refining and developing processes

Job Type: Full-time

Pay: $12.00 - $16.00 per hour

Benefits:

• Flexible spending account
• Health insurance
• Health savings account
• Retirement plan

Experience:

• Office management: 1 year (Required)
• QuickBooks: 1 year (Required)
• Computer skills: 1 year (Required)

Ability to Commute:

• Chillicothe, OH 45601 (Required)

Ability to Relocate:

• Chillicothe, OH 45601: Relocate before starting work (Required)

Work Location: In person

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