Job Description
We're looking for an experienced and highly organized Senior Executive Assistant to provide dedicated support to the CEO. This on-site role is ideal for a proactive, detail-oriented professional who thrives in a dynamic environment. You'll play a key role in optimizing executive operations, managing schedules, streamlining communication, and ensuring the smooth day-to-day functioning of the office.
What You'll Do
Executive Support & Operations
Manage a complex executive calendar, ensuring efficient time allocation and seamless scheduling.
Coordinate meetings, resolve scheduling conflicts, and prepare necessary materials.
Organize detailed travel arrangements, itineraries, and logistics.
Inbox & Communications Management
Monitor and manage the CEO's email inbox, prioritizing critical messages.
Draft, review, and refine correspondence, ensuring clarity and professionalism.
Act as a key liaison for internal and external stakeholders.
Meeting & Event Coordination
Plan and organize meetings, ensuring agendas and materials are well-prepared.
Oversee logistics for both internal and external meetings, including off-site events.
Track and follow up on action items to ensure timely completion.
Financial & Budget Support
Assist in tracking budgets and managing financial reports.
Work with the finance team to reconcile and process expenses.
Office Management & Operations
Oversee light office management tasks, including supply management and vendor coordination.
Serve as the on-site point of contact to ensure a smooth office environment.
Special Projects & Strategic Initiatives
Partner with the CEO on key initiatives, conducting research and preparing presentations.
Anticipate needs and proactively support executive priorities.
Drive special projects and ensure key deliverables are met.
What We're Looking For
Experience & Education
7-10 years of experience as an Executive Assistant, preferably supporting C-level executives.
Experience in office management is a plus.
Bachelor's degree or equivalent experience required.
Technical Skills
Proficiency in Microsoft 365, Outlook, and expense reporting software.
Comfortable using communication tools like Slack and Zoom (including Zoom Rooms).
Key Strengths
Outstanding verbal and written communication skills.
Exceptional organizational and multitasking abilities.
Strong problem-solving skills with a proactive approach.
High level of professionalism, discretion, and integrity.
What We Offer
This is an on-site role in Santa Clara, CA, with occasional opportunities for remote work. Compensation is based on market data and experience, with a salary range of $120,000 - $162,000 per year. Additional compensation may include bonuses, equity, and benefits. Final salary decisions will be based on qualifications, experience, and overall fit for the role.
If you're a highly organized and adaptable professional who enjoys working in a fast-paced environment, we'd love to hear from you!
Employment Type: Full-Time
Salary: $ 120,000.00 162,000.00 Per Year
Job Tags
Full time, Temporary work, Remote job,